LeadingAge MA is seeking to hire a part time (25 hours per week) bookkeeper/office manager for our Newton office.

The position is currently budgeted for 25 hours a week – and preferably, someone who is able to come in 5 days a week 5 hours a day, which is great for a parent who wants to be home when the kids get home from school.

Our current office manager has worked four days a week from 8-2, which also works.

We are a small, but very friendly office!!

Description:

Bookkeeper/Office Manager
Job Posting

LeadingAge Massachusetts a not-for-profit trade association is hiring a part-time (approximately 25 hour per week) Bookkeeper/Office Manager for its small, Newton-based office. This individual will be responsible for the overall smooth operations of the office including overseeing financial management and accounting including receipts and payables, responsible for maintaining inventory of office supplies and equipment maintenance, updating membership database and other support functions as necessary.Specific responsibilities include:
Financial management/bookkeeping including:

• All accounting on QuickBooks
• Accounts receivable function, including computation and mailing of all invoices, entry of information and maintenance of records.
• Tracks and deposits all receipts in appropriate bank accounts on a timely basis
• Handles accounts payable functions, including receipt of statements and bills, preparation of payments, proper entry information and maintenance of records
• Reconciles bank statements on monthly basis
• Prepares revenue and expense statement bimonthly for President and Finance Committee
• Supporting annual audit process by audit firm, including completion of all necessary schedules and documentation as requested by the audit firm
• Monitoring and maintaining budget vs. actual expenses, cash flow
• Payroll record keeping and changes
• Employee benefit management and tracking including SIMPLE IRA plan transfers/deposits and tracking
• Office Management/Operations
• Responsible for general office administration, including mail distribution, answering phones, maintaining electronic and paper filing systems, and maintaining and purchasing office supplies, letterhead, kitchen supplies, etc.
• Monitoring and responding to general phone and email inquiries.
• Researching, selecting, reviewing and managing vendors.
• Managing IT systems, including working with IT consultants and other vendors to maintain and develop network and phone systems; performing basic IT troubleshooting; maintaining and purchasing office equipment.
• Other operations related duties as needed
• Maintaining and updating membership databases
• Other Program Duties including
• Maintaining and updating membership databases
• Program registration including data entry and other related tasks as needed.
• Performs other duties as may be required.

To apply, please send cover letter and resume to esherman@LeadingAgeMA.org.